Project/Company
Name
Communication
Plan
 |
 |
The purpose of a
Communications Plan is to document the key elements of a communications
strategy, including:
Ø Frequency (Schedule)
Ø Method of Delivery
Ø Recipients
Ø Format
Ø Owner
Effective
communication can be:
Ø Formal or Informal
Ø Verbal or Written
Ø Periodic or As Needed
Elementsto Includein the Communication Plan
The format of a Communication plan can
vary, but they should include the following types of information:
|
VERBAL COMMUNICATION |
||||
|
WHAT |
WHEN |
WHERE |
OWNER |
ATTENDEES |
|
Type of Meeting |
Frequency Day Time |
Meeting Location |
Meeting Owner |
Project Team Members (it is good to identify them by role or title if |
|
WRITTEN COMMUNICATION |
||||
|
WHAT |
WHEN |
METHOD OF DELIVERY |
SENDER |
RECEIVER |
|
Type of Communication |
Frequency Day (if applicable) |
Electronic? Paper? |
Person or Group responsible for sending |
Person or Group who receives the information |
ExampleOf A Communication Plan:
This document
outlines the plan of communication for the XYZ Project Team.
|
WHAT |
WHEN |
WHERE |
OWNER |
ATTENDEES |
|
Status Meeting |
Every 2 weeks Monday 10-noon |
28G1 |
Project Manager |
Project Team |
|
Called Meetings |
As Needed |
TBD |
Person who calls & leads meeting |
To Be Determined |
|
WRITTEN COMMUNICATION |
||||
|
WHAT |
DUE WHEN |
METHOD OF DELIVERY |
SENDER |
RECEIVER |
|
Meeting Minutes |
2 days after the meeting |
|
Note Taker |
All participants |
|
Action Item Log |
4 days after the PMO Status meeting |
|
Note Taker |
All participants |
|
Meeting Agenda |
2 days before a meeting |
|
Meeting Facilitator |
All meeting participants |
|
Status Reports to Project Manager |
Weekly Tuesday By noon |
Paper Copy |
Team Members |
Project Manager |
|
Status Reports to Strategic Alignment Team |
||||
|
Project Schedule Updates |
Every 2 weeks Tuesday By COB |
Update Project Schedule then EMAIL |
Team Members |
Implementation Schedule Owner |
|
|
