PM3220
Project
PROJECT: PROJECT MANAGEMENT AND DOCUMENTATION
Project Introduction:
You have been newly appointed as project manager in a corporate office and have been assigned a project
for the new branch offices that are being constructed. The project is due in 6 months. The idea is that three
newly constructed medical offices need to be outfitted with new printers and the projects will be worked
sequentially. Each office needs a new color printer to prepare high-speed, multi-page reports. The printers
must be able to handle both high quality and draft quality color printing back-to-back pages. The printers
must come from a major supplier because the company wants to maximize potential discounts for
corporate clients. Potential sources include Best Buy, Office Depot, Office Max, and Staples. The printers
must come with a significant warranty and a guarantee of quick response for service as down time could
significantly influence major project deliverables.
The project comprises two parts, which you will submit for evaluation in Modules 3 and 6, respectively. In
each part, you will need to prepare and submit the necessary documents for this project idea. You may use
the given templates for creating the project deliverables or develop your own templates.
Course Learning Objectives Covered:
Prepare appropriate documentation including initiating forms, planning forms, executing forms,
monitoring and control forms, and closing forms for successful completion of a project.
Demonstrate clear, concise, and appropriate communications in all phases of a project.
Analyze the relationship between project documentation and communication and organizational
change.
Analyze the purpose, audience, and timing of primary documents used in project management.
Evaluate the effectiveness and efficiency of project documentation and communication.
Demonstrate the ability to organize and manage multiple projects during the same time period.
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PM3220
Project
PROJECT SUBMISSION PLAN
Project
Description/Requirements of Project Part
Part
Evaluation Criteria
Project
Assessment Preparation Checklist:
Part 1
To prepare for this project, review Chapters 2, 3, 4, 5, 6, and 8
This assessment will
from your textbook, The Practical Guide to Project
be evaluated using
Management Documentation, for information on initiation
the project rubric.
and planning phases of project management and the
documents prepared during these phases.
Title: Initiate and Plan
Research three companies’ websites and identify three
potential printers that could meet the requirement. Clarify the
warranty coverage and cost. Based on the analysis of the given
scenario and your research, prepare the following documents:
1. Project Charter (.docx)
2. Business Case (.docx)
3. High-level RFP (.docx)
4. High-level Quality Management Plan (.docx)
5. Baseline Project Plan (.mpp)
Identify the stakeholders and their needs. Based on the need
to have project stakeholders actively engaged in the project,
prepare a stakeholder communication chart and summarize
stakeholder engagement in the process.
Submission Requirements:
Submit your project documents for evaluation to your
instructor.
Due: Module 3
2
PM3220
Project
Project
Description/Requirements of Project Part
Part
Evaluation Criteria
Grading Weight: 12.5%
Project
Assessment Preparation Checklist:
Part 2
To prepare for this project, review Chapters 6, 11, 14, 15, and
This assessment will
16 from your textbook, The Practical Guide to Project
be evaluated using
Management Documentation, for information on execution
the project rubric.
and closing phases of project management and the
documents prepared during these phases.
Title: Plan and Execute
Based on the deliverables of Project Part 1 and the feedback
received from your instructor, you will need to prepare
appropriate project documentation to plan and execute the
project. Assume that while executing the project, the approval
of the purchase order for the printers was delayed by 1 week
and the wiring for the network was delayed by 2 weeks, for
each facility. An additional technical resource was assigned to
the project to share the workload. In light of these
developments, prepare the following documents for the
project:
1. Communications Plan (.docx)
2. Project Status Report (.docx)
3. Revised Project Plan (.mpp)
4. Post Project Report (.docx)
In the post project report, summarize what changes you made
to the project plan during the project execution per the given
information. How did these changes impact the overall
performance of the project in terms of cost, schedule, or
resourcing?
3
PM3220
Project
Project
Description/Requirements of Project Part
Part
Submission Requirements:
Submit your project documents for evaluation to your
instructor.
Due: Module 6
Grading Weight: 12.5%
4
Evaluation Criteria
